These were removed from the FAQ page on 1/12/23

How did the current Board get elected? 

A notice went out to all unit owners on March 19th asking for nominations to the Board. Every Board Member’s term had expired and a new board would be elected in June 2022. Anyone who was interested in joining the Board submitted a ‘resume’ outlining their reasons for wanting to join. A consolidated statement from all 5 nominees can be found here.

There was a full turnover because none of the expired Board Members wished to have their name on the ballot to be re-elected. Although the Chairman was also expired, he stated that he would stay on until another Chairman was elected. Another Board Member was voted in as Chairman (at the Turnover meeting on June 7th). Here is the former Chairman’s resignation letter.

It was not a takeover as some people have claimed.

What happens when a Board Member Resigns?

If a Board member resigns (outside of a Special Meeting) then that vacancy is filled by a vote of the remaining directors, even if there is only a sole director left (Article IV, Section 4). The next election will be June 2024.

I hear that the Board is planning a revision to the ByLaws to allow short term renting.

The ByLaws committee will be the ones who address that sometime in the future.  They will seek feedback from the community to determine the association’s preference, and then propose clear undeniable language to be included in the ByLaws revision that will either prohibit short term renting or allow it, based on ownership vote. That is not a topic that the Board has been discussing and is not anything on the the ByLaw committee’s radar any time soon. If you want to assist with the ByLaws revision, please join the ByLaws Committee.

Why were all the Fractional Accounts separated out into their own Bank Accounts?

This was recommended to us many times over the years. It’s not a good idea to co-mingle funds between units. Each Fractional Unit should have their own separate account for only their funds, to prevent accidental over-drawing by a different unit. 

I hear that the Board’s decision to separate our Fractional accounts into separate accounts now has us all paying service fees! 

Not exactly.  In order to be charged the $16 service fee, 4 of our accounts must have a balance of less than $5,000. Since the majority of the Fractional accounts carry a balance above that, the chance of being charged a service fee is quite small and it would only be billed to those accounts that are affected.

I heard a rumor that there’s a ByLaws revision underway that doesn’t require an owner vote!

At the September 13th meeting, the board discussed House Bill 2534 which requires homeowners associations and condominium associations review their governing documents and remove discriminatory language, or certify the nonexistence of such language, on or before December 31, 2022. This bill states that amending the documents to remove discriminatory language does not require approval by the homeowners or board members. Instead, the new document should include a certification signed by the association’s president and secretary clarifying that the amendment only changes the document to the extent HB 2534 requires. This is the ONLY change that can be made to they ByLaws without a vote. More detail can be found here: https://www.schwabe.com/newsroom-publications-oregon-hoas-and-condo-associations-need-to-omit-discriminatory-language-in-governing-documents