The following topics came up at the Board Meeting on 9/13. The official meeting minutes won’t be adopted until the October meeting, so here is a brief recap of the hottest topics covered:
John Pedden of IBI gave a presentation and held a Q&A Session regarding the building envelope inspection in July.
The building report can be accessed here. He said to give out his contact information if anyone has questions or detail to provide: 503.451.4991 John.Pedden@iibii.com
The elevator repair is currently penciled to possibly begin the 2nd week of October.
The exact dates are being finalized and as soon as we have the dates the Board will send out an official notice. The elevator will be unusable during the work period, which should last about 3 weeks.
UPDATE 9/26: Elevator work will begin on Monday October 17th and although they plan on it only taking 3 weeks, they caution us to prepare for 4 weeks.
Fireplace warning! Fire hazard risk!
Two units have reported issues with their fireplace that cause them to be an extreme fire hazard. It is recommended that every unit have their fireplace inspected. Unit 103 and 203 have hired the following company and asked the Board to share their information: Fireplace Center & Haltinger Heating 503.842.5653 www.haltingerheating.com
Security Camera – Temporary Restriction
Due to the numerous complaints that the Board has received regarding the cameras, and a recent incident that confirms the concerns that many people express (that there are owners who are monitoring the cameras for curiosity or pleasure), the Board made the decision to disable the cameras on the 4 residence floors until they can get guidance from counsel on how to proceed. The Board does not have system access to turn off those 4 cameras, nor can they access the account management system to remove owner access. After discussion with the owners who attended the meeting, the decision was made to cover those 4 cameras, temporarily, as they consult with counsel to put a formal resolution in place. The cameras in the lobby, exterior door and parking garage will remain active, as those are public spaces with no expectation of privacy.
Bookkeeping and Invoices
A bookkeeper has been hired! We hope to have everything reconciled soon and resume sending out dues invoices and statements. In the meantime, please continue sending your payments each month. Be sure to write separate checks- separate checks for each unit that you own, and separate checks for HOA dues and Fractional Dues. Write your Unit Number and Track/Week on the memo line so we know which account to credit the payment to!
Contact Request Form
There’s a new form that will be going out soon and every unit owner is required to fill it out. It will give you the ability to opt in or out of email communications, opt in or out of email invoices/statements and opt in or out of having your contact information published in the Seaview Association Directory. Save postage! You can fill out your form now by downloading and printing a copy and mailing it back to us!
ByLaws Amendment
House Bill 2534 requires homeowners associations and condominium associations review their governing documents and remove discriminatory language (or certify the nonexistence of such language) by December 31, 2022. Amending the document to remove discriminatory language does not require approval by the homeowners or board members. Instead, there should be a certification signed by the association’s president and secretary clarifying that the amendment only changes the document to the extent HB 2534 requires. More detail can be found here: https://www.schwabe.com/newsroom-publications-oregon-hoas-and-condo-associations-need-to-omit-discriminatory-language-in-governing-documents