The official meeting minutes won’t be reviewed and approved until the November meeting. In the meantime, here’s a brief recap of what was discussed.

Snapshot of Accomplishments

The Chairman read a letter outlining the accomplishments of the new Board in the 3 short months that they have been in office. The letter will be attached to the meeting minutes or you can access it here.

New Meeting Date

Due to a scheduling conflict for one of the board members, Board Meetings will now be on the FIRST Tuesday of the month.

You can help keep our bookkeeping costs down

The most time consuming part of bookkeeping is figuring out what the checks are for, which unit they belong to and where the funds should go. Every check you send to Seaview- please clearly write what the check is for (HOA, FOA or Cleaning) and also write your Unit # and Track # on the Memo Line.

Write ONE check for HOA Dues.
Write ONE check for Fractional Dues.
Write ONE check for Cleaning fees.

If you own more than one week in a single unit, write your Unit # and BOTH Track letters.

If you own in more than one unit, your FOA dues must be paid to each unit separately, as each check gets deposited into a separate account.

Memo line examples:
“HOA Dues 203 F”
“FOA Dues 203 F”
“Cleaning 102 J”

The easier it is for the bookkeeper to identify which unit the check is for/from, the easier it is to make the deposits and ledger entries, and the less hours we will be billed for.

Be sure to pay your Cleaning Fees!

Whenever you use your unit, you MUST pay the $80 cleaning fee- this is done by writing a check payable to “Seaview Condominium Association”, and on the memo line write “Cleaning Unit # ______ (and track/week)”

A bid was approved to begin work on the leaking between 102 and 202

Work should begin shortly!

A bid was approved to insulate the sprinkler pipes in the parking garage

This needs to be done before the freezing temps hit- and the cost is $3,145. History: the sprinkler system was originally a wet system, but after several leaks due to freezing temps it was converted to a dry system (1999). It remained a dry system until early 2022 when the air compressor failed causing the elevator to not work. The previous board felt it was best to convert the system back to a wet system. Total cost to convert back to wet (conversion + insulating): $6,000+.

Possible special assessment

If you have been attending the meetings you are aware that we lack the funds needed to complete the repair and maintenance items that have been identified as needing to be done over the next few years. We also do not have a proper Reserve Account. The Finance and Reserve Committee is working with the Maintenance Committee to determine how much of an assessment or dues increase is needed to cover the short term repairs/maintenance and also fund the Reserve Account properly. This is a lengthy process and there is not enough information at this time to be able to estimate what the dollar amount will be or when that dues increase or assessment will be going into effect. If you are selling your unit, you need to disclose the building inspection report and that there is likely an assessment and/or dues increase coming in the next year or so.

Security camera discussion

The Board stated that they still do not have access to the security cameras or door access system and read off some bullet points from a letter that will be going out regarding all the facts of the system. That letter can be found here. There is no security company monitoring the cameras or footage. All of the cameras are wired into one person’s unit and only this person has full access to the system. Legal fees have been incurred relating to the turnover of the door access and cameras. The Board has made the decision that the cameras need to be disabled until legal and technological matters can be resolved. A copy of that letter is here:

Fines for Violations of Rules

There is a new document in the works that expands upon the previous violation memo that the previous board distributed, and sets forth a procedure of due process. A draft copy will be published to the website and sent via email so everyone can review and provide feedback before it is made official. You can review the draft here:

Parking Passes

These are not required to be used, but are recommended. If Rock Creek Inn guests or out-of-town tourists want to park in our parking lot, if they see the signs that permits are required and also see permits hanging on the rear view mirrors, they will likely not park there. But if they pull in and nobody is using them, it may invite them to park in our lot.